Your Clinic's Front Desk, Powered by AI Focus on Patients, Not Paperwork
Deploy an AI assistant for your rehab clinic in 48 hours. It manages patient packages, books sessions with assigned therapists, and handles inquiries so you can focus on delivering care.
From Purchase to Live in 6 Simple Steps
You spend minutes on onboarding. We handle everything technical.
Select the plan that aligns with your clinic's patient volume.
Complete a short form with your therapists, services, package details, and policies.
Authorize Google Calendar sync for your therapists and connect your WhatsApp channel.
Our team sets up your session packages, booking logic, and AI assistant on secure cloud infrastructure.
You test the full patient journey, from booking to checking session balances, and approve before launch.
We publish your assistant and monitor early conversations to ensure smooth operation.
Everything Your Rehab Clinic Needs. Ready from Day One.
TheraPlan is built specifically for the workflows of physical therapy and rehabilitation.
Intelligent Session Package Management
Automatically tracks sessions used from a patient's plan. Patients can ask 'How many sessions do I have left?' and get an instant, accurate answer anytime.
Assigned Therapist Booking
Ensures continuity of care by guiding patients to book with their primary therapist, checking their real-time availability by syncing with their Google Calendar (once connected) to prevent conflicts.
Automated WhatsApp Reminders
Drastically reduce no-shows by sending automated appointment confirmations and reminders via the WhatsApp channel (requires your WhatsApp Business account connection), protecting your therapists' valuable time.
24/7 Instant Patient Answers
Your front desk is always open. TheraPlan instantly answers questions about services, packages, opening hours, and what to expect during a visit.
Smart Cancellation Policy Enforcement
TheraPlan programmatically enforces your clinic's cancellation window. Late cancellations or no-shows can automatically consume a session from the patient's package.
Human Handoff
If your team is online in the Nextlify dashboard, the AI can instantly hand off the conversation to a live agent — patients never feel abandoned.
The Full Package, Not Just Software
Everything needed to launch, operate, and improve your AI workflow is included.
What you get
Simple, Transparent Plans
Choose the package that fits your monthly patient interactions. Upgrade anytime.
Starter
One-time setup: $1,199
- ✓~100 conversations / month
- ✓Up to 5 resources
- ✓Website assistant deployment
- ✓Google & WhatsApp channel setup
- ✓Automated notifications
- ✓Secure shared cloud hosting
- ✓Initial onboarding included
- ×Advanced channel rollout
- ×Multi-channel deployment
Growth
One-time setup: $1,999
- ✓~250 conversations / month
- ✓Up to 15 resources
- ✓Website + additional channel
- ✓Google & WhatsApp channel setup
- ✓Automated notifications
- ✓Secure shared cloud hosting
- ✓Initial onboarding included
- ×Multi-channel deployment
Scale
One-time setup: $2,999
- ✓~500 conversations / month
- ✓Up to 40 resources
- ✓Multi-channel deployment
- ✓Google & WhatsApp channel setup
- ✓Automated notifications
- ✓Secure shared cloud hosting
- ✓Initial onboarding included
A conversation means one complete interaction with a patient. You will receive alerts before reaching your monthly threshold.
30-Day Money-Back Guarantee
If TheraPlan is not delivered according to the approved onboarding scope within the promised timeline, you receive a full refund.
Common Questions
We set up your treatment packages in our system. When a patient books and completes a session, one session is automatically deducted. Patients can ask the AI for their remaining balance at any time.
We use our own booking management system which can sync with each therapist's Google Calendar (once connected) for real-time availability. The AI only offers slots that are genuinely free.
Yes. If your team is available in the Nextlify interface, the AI automatically offers to connect the patient with a live agent. The handoff is seamless and happens within the same conversation.
Your data is hosted on Nextlify's secure cloud infrastructure with full tenant isolation — it is never mixed with another clinic's data.
Most deployments go live within 48 hours after you complete the onboarding form and provide the necessary access to calendars.
No long-term lock-in is required. Plans are designed to stay flexible as your clinic grows.
Ready to Get Started?
Choose your plan and let our team put your clinic's administration on autopilot.